Development of an internal petty cash management system: A case study of SS Management Corporate Services Sdn. Bhd

Abstract

Organizations, especially Small and Medium Enterprises (SMEs), still practice manual and spreadsheet-based approaches for their internal financial processes. This poses a considerable risk to data integrity, security, and efficiency. Thus, this paper will discusses the development and implementation of an internal web-based Petty Cash Management System for SS Management Corporate Services Sdn. Bhd. exclusively. The system was implemented according to the Agile method and a Model-View-Controller (MVC) structure in the Laravel framework. MySQL was used for advanced database management. The inefficient Microsoft Excel process was successfully replaced by the proposed system, which eliminated data redundancy, calculation inaccuracies, and the risk of physical receipt storage. The system was demonstrated to be highly effective in enhancing the speed of fund claims, providing real-time financial visibility for management, and establishing a secure digital audit trail through functional testing and user acceptance. Although the system is highly effective, future improvement such as a mobile application and API connectivity, are suggested to fully automate the internal financial processes